Call for Workshops
SHPE invites SHPE Conference Sponsors and Exhibitors to present a workshop at the upcoming 2012 National Conference to be held on November 14-18 in Fort Worth, TX. Our conference attracts over 5,000 STEM professionals, pre-college, undergraduate and graduate students, educators, government and corporate representatives. SHPE is in search of influential speakers that will assist us in fulfilling our mission of empowering Hispanics in the STEM fields. We encourage your organization to participate by presenting a workshop in your area of expertise.
Benefits To Your Organization
Host a workshop and gain access to the best and brightest Hispanic STEM talent. You will also assist us in our mission of empowering Hispanics by teaching critical skills and technical concepts that will inspire them to fulfill their career endeavors.
Below you will find a draft curriculum as an example of the skill sets we are aiming to provide. We are confident your organization can provide a valuable workshop and we invite you to submit a proposal for consideration. Reserve your space as soon as possible.
To begin the process, please complete the online form. If you are unable to access the form, you can also use the MS Word form below for each workshop and email to This e-mail address is being protected from spambots. You need JavaScript enabled to view it. .
- Call for Workshops Form (Online)
- IPC Call for Workshops Form (Downloadable - Right-click & Save Target)
- Call for Workshops Form (Downloadable - Right-click & Save Target)
Deadlines
| Activity | Milestone Date |
|---|---|
| Mail Letters to Organizations/Representatives | January 30, 2012 |
| IPCs can begin to submit Workshop Proposals | January 30, 2012 |
| Review Educational Program and Timelines with IPC | February 1-2, 2012 |
| IPC Workshop Abstracts Due with Speaker Bios for their Guaranteed Slots (IPC's can submit additional workshops beyond the 2 allotted slots for consideration by the committee) | March 30, 2012 |
| Workshop space opened to All Sponsors, Organizations and Presenters | April 1, 2012 |
| Committee Begins to Provide Abstract Approvals | April 30, 2012 |
| Committee Begins Marketing Approved Workshops | April 30, 2012 |
| Committee Provides Draft Educational Program/Schedule | May 25, 2012 |
| Draft Slide Presentation Due to Education Committee Leads for Final Acceptance | August 14, 2012 |
| Workshop Proposal Acceptance Cutoff- No additional workshop proposals will be accepted after this date. | August 14, 2012 |
| Submit Workshop Description to Magazine | September 7, 2012 |
| Submit Quick Guide to Magazine | September 7, 2012 |
| Finalize Education Program – No Further Modifications | September 7, 2012 |
| Final Slide Presentation aligned with approved abstract | October 1, 2012 |
| All Workshop AV Requests Cutoff- No additional workshop AV requests will be accepted after this date. please ensure your workshop leads is copied on the requests | October 12, 2012 |
Workshops
Workshops will be conducted on Thursday - Saturday, November 15 -17, 2012.
Abstracts submitted need to meet the minimum curriculum described below in order to be accepted.
Date, time, room setup and room size assignments will be completed based on potential audience.
The Education Committee will begin approval and space allocation of workshops by April 30, 2012.
Costs for additional requests must be covered by your organization.
Additional guidelines can be found on the downloadable form. As you design your workshop, please keep in mind that your target audience will include undergraduates, graduates and professionals with varied experience. Please try to create opportunities for cross learning through your workshop. We encourage your organizatoin to bring speakers who are motivational and have past experience presenting new and innovative topics.
Minimum Curriculum Requirements
Click on the workshop categories you are interested in to find out more about the minimum curriculum requirements. You can right-click the link and select "Save As" or "Save Target" to save the document to your computer.
- Entrepreneur Program
- Leadership Development Program
- Academic Excellence Program
- Career Development Program
- Cultural Awareness Program
- Technology/Advanced Research Program
- Chapter Development Program
- Hands-On Workshop Program
- Professional Skills Program
- Professional Certification Program
- Financial Planning Program
Workshop Guidelines
Workshops should be approximately 50 minutes long allowing for 5 minutes of Q&A time at the end.
Please end promptly or continue any conversations with participants outside to allow the next presenter to start his/her workshop on time.
Please ensure your workshop is consistent with the abstract submitted and approved by the committee.
To ensure a more balanced Education Program, we have defined the workshop categories and proposed workshops in more detail.
Please work with the Education Team to ensure your AV setup is defined by October 12, 2012. Requests will be honored on a first come, first serve basis.
A/V Requirements
- Lecture style workshop rooms are set up based on potential audience.
- Classroom style setup (either round tables or rectangular tables) will be provided for Hands On workshops unless otherwise discussed with your Education Lead.
A/V Setup provided in each room:
- LCD Projector
- Projector Cart
- VGA projector cable compatible with Non-Mac laptops
- Screen
- Power strip
- Microphone and speakers will only be provided for rooms with audiences larger that 50 attendees
Laptops will NOT be provided. Presenters must bring their own laptop and adapter for Mac Computers.
If you need additional Audio Visual equipment, please contact us for a price quote.
All Audio Visual equipment requirements need to be addressed by October 12, 2012. These AV needs can include any additional microphones, speakers or setup.
The presenting company/organization should provide any additional equipment required for the workshop.
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