When will I get my login information for the platform?
The platform opened on Monday, October 19. All registrants received an email with access and login information on that day from SHPE. If you don't receive it, first check your spam!
If you still cannot find the email, please try this -
Username: [the email address you used to register]
Password: [the confirmation number from your registration confirmation email]
What are the virtual room capacities? Will any events be full?
Yes! Just like at the in-person convention, there is a max capacity for each session and event. So be sure you're early to get in.
The capacity depends on the kind of event it is:
Pre-recorded sessions with live Q&A: 500
Live stream events: 8,000
Collaboration rooms: 250
Sponsor Showcase: 40
Zoom rooms: 300
All sessions will be recorded and made available in the On-Demand Library on the platform through October 31. After that, they will be moved to another platform and all registrants will receive access to them for the next year - until the 2021 convention.
NOTE: Live Q&A and Collaboration Rooms will not be recorded.
What is the best way to prepare for the convention?
The Convention Readiness sessions, hosted by SHPE and Chevron, prepare convention attendees for how the convention will work. You do not want to miss these! They'll review the platform, the different events, and everything you need to know to succeed at this year's convention! There are four time slots available, so add one to your schedule now. See the schedule >
Try your best to attend the session live so you can ask questions. But if a session is full and you can't get in, don't worry! All sessions are made available in the On-Demand Library as soon as they're over so you can still watch it.
BONUS TIP! There are latinXfactor™ webinars available online if you want to learn from the experts about interviewing, networking, and other convention skills. View playlist >
How will I be able to meet new contacts virtually?
Once you are logged into the platform, set up your profile. After you set up your profile, under the “Connections” tab to go “Networking” to set up your networking experience. The system will then connect you with other attendees that match your interests. Most people include their LinkedIn info in their profile, so be sure to connect with them on LinkedIn now so that you're still connected when the convention ends.
- What are the system requirements and technical information?
How do I get an interview for a job or internship?
First, please watch this video:
1) Visit the Career Fair and explore the over 230 booths available from Oct 19-30. Once you select an organization you would like to meet with, select the "Pre-Screening" button on the right side of their booth profile.
2) Complete the pre-screening questions and upload your resume. (You may upload a tailored resume for each booth you visit.)
3) A recruiter will review your submission and either invite you to join a 5-minute screening during the Career Fair OR skip a screening and invite you to an interview or personal meeting that may occur anytime between October 26 - 30.
4) These invites could either be to interview for internships, co-ops, or full-time offers, but in some cases may be for informational interviews or meet & greets. They may occur within the platform or externally using Zoom, Teams, or Skype. If invited to meet with a recruiter, you will receive more information from the exhibitor directly. This also means you will bypass the screening step that happens during Career Fair hours.
5) If you're selected for a 5-minute screening you will receive a notification via email. Simply visit the selected booth during the open Career Fair hours. You will get assigned a number for your place in line (depending on when you showed up) and wait in the queue line until the next available recruiter is available.
6) Yes, you can wait in up to 3 lines at the same time, but be careful to watch the counter, because when it hits 0 then it's your turn and you'll be pulled into the face-to-face screening. If you miss a screening you will not be able to re-screen with that exhibitor and miss your opportunity.
7) After your 5-minute screening you may receive a 30-minute interview request from the recruiter. You can accept the request or decline it. If the time won't work for you, then you can decline and suggest a new time. The recruiter will work with you to find a time that works.
What are the key dates I should know?
October 19, 9am ET | Platform opens
October 20-22, 2-5pm ET | Sponsor Showcase
October 20-24 | Competitions are live
October 26-31 | Main Convention
October 29, 12-6pm ET | Career Fair & Graduate School Expo
October 30, 10am-4pm ET | Career Fair & Graduate School Expo
There are currently no activities planned for October 31.
What is the dress code?
Business attire on the top and casual attire on the bottom is appropriate for the virtual convention.
You will be on camera for interviews, during collaborative sessions, and in one-on-one calls, so be aware of your appearance and your surroundings. We recommend you find a quiet, distraction-free, appropriate space to attend the event. Ideally, you'll be upright and attentive while on camera.
And please remember to mute yourself and turn off your camera as needed to take breaks. (Don't take your laptop or phone on your break with you, please!)
What if I have a question that's not answered here?
If you need technical support while using the platform, please use the virtual Help Desk found in the Lobby and under Information in the top navigation.
For other support while on the platform, please visit the SHPE booth in the Career Fair from 10am - 7pm ET daily October 19 - 30.
If you cannot get into the platform or have registration questions, please email firstname.lastname@example.org.
How do I upload my resume into the Career Center without the formatting getting messed up?
Please try both PDF and Word with as little formatting as possible. One member mentioned using an older form of word then uploading it worked.
But don't worry too much about formatting. The employers look at the information that gets transferred into their system template. Most employers will not download the uploaded resume. They just reference their version which includes the information they need.
You also have a second opportunity inside the convention platform to upload your resume. And with each exhibitor, you can upload tailored resumes if you wish.
When I try to log in from my work computer, it won't let me access the website. What do I do?
In many cases, employers have set up a firewall to keep employees from accessing websites which have not been pre-approved. This is most often done for security purposes. You will just need to ask your IT department to whitelist the convention website.
Do all of the sponsors have booths at the Career Fair?
A few sponsors - including BAE Systems, Carrier, ExxonMobil, and Lockheed Martin - were unable to staff booths at the Career Fair this year, but we have over 200 other exhibitors who will be available.
When does online registration open?
Registration opened August 6, 2020.
How do I register?
Attendees must register through the SHPEConnect. A free account is needed to register for convention.
I registered and do not see a record of my registration in SHPE Connect. Am I registered?
Once you complete the registration process, you will receive a confirmation email that you have successfully registered for convention. To receive another copy of your confirmation email, please send a request to email@example.com.
I recently renewed my membership through SHPEConnect and I am still seeing Non-Member rates when attempting to register. What can I do?
Please allow up to 1 hour for SHPEConnect to sync with our registration portal and try again. If you are still encountering issues please email firstname.lastname@example.org.
How much does it cost to register?
Please visit the registration page for pricing.
Are the registration prices subject to change?
Prices will not be changing.
Why does it cost this much for a virtual convention?
This year's convention will offer MORE - more access, more content, and more opportunities! There will be eleven days of cutting-edge content presented on a highly sophisticated meeting platform that allows for face-to-face interviews and algorithm-based networking. For the first time ever, attendees can participate in competitions and go to the sessions and go to all of the special events. Also, for the first time ever, attendees will have access to the content for an entire year. This is a unique opportunity to invest in your dream career. Please see our value proposition >
When does registration close?
Registration will close on Monday, October 26 at 9:00am Eastern Time.
Are we able to submit a bulk registration?
*Sorry, we are no longer accepting requests. Thank you!*
Can we pay for our bulk registrations in installments?
Yes! SHPE Chapters have the opportunity to request a National Convention bulk registration invoice to be paid in installments. Installments may be broken down into two payments. Final and full payment must be made by October 12, 2020 in order to receive registration codes. Once an invoice has been generated and sent to the requester, it will not be modified. SHPE Chapter will be responsible for full payment. Payments can be made via an online secured portal or mail checks to the SHPE National Finance Department. Our bulk invoice cancellation policy will apply. Email email@example.com with questions.
What is included in registration?
- 150+ top STEM companies hiring at the Career Fair
- 50+ recruiters to speak with at the Graduate School Expo
- 200+ professional development and educational sessions, many with live Q&A, and all recorded and available for a full year following the convention
- 5 best-in-class special events celebrating the SHPE Familia and the best in STEM
- 2 weeks of professional Resume Review available
- 5 full days of virtual face-to-face interviews for jobs and internships
- 5 exciting competitions with $50,000 in cash prizes
Do I have to be a member to register for the National Convention?
While we encourage you to become a member and enjoy the benefits that SHPE has to offer, we do offer non-member rates for the convention.
Is it too late to become a member and receive member pricing?
No! Join today and save on the convention registration costs. Join now >
I can’t find my confirmation email and I need it to be reimbursed. How can I get another copy?
We would be happy to resend your receipt. Please send your request to firstname.lastname@example.org.
What is the refund policy?
Refund requests will be approved for registration fees, minus a processing fee of $50, if written notice is received on, or prior to, September 28, 2020 at 5:00pm PST. After 5:00pm PST on September 28, 2020, cancelations or refund requests will not be approved. No exceptions. Email request at email@example.com
I am no longer able to attend the convention. Can I transfer my registration to another person?
An attendee may be substituted at any time, within the same chapter, prior to September 28, 2020 at 5:00pm PST. After that date and time, substitutions will not be accepted. SHPE does not permit the transfer of registration from one party to another. Email request for firstname.lastname@example.org
I am a Lifetime Member and I get discounts on National events. How do I get the discount code?
Please email email@example.com for your registration discount code.
How secure is my information?
On the MeetingPlay platform, attendees opt in to share their information with exhibitors, sponsors, and other attendees. This is part of privacy and security settings that are set up when the attendee logs into the MeetingPlay platform the first time. Additionally, the attendee may update or change these at any time.
The MeetingPlay platform will collect attendee data to include attendee name, region, chapter, e-mail address, SHPE registration id, and resume (provided you upload it into the platform). The attendee has the option to check in to workshops and other events/sessions in the platform. The system will collect information such as log-in, individual number of chat messages, individual survey responses, overall rating for the event experience, content views, public chat posts, and activity on the social wall within the platform.
Exhibitors/Sponsors have access to attendee reporting specific to their booth and sponsored workshop/event. It will include the attendee name, email, company/school, first visit, last visit, and total visits.
MeetingPlay is fully complaint with GDPR requirements and uses modern encryption and security standards on all event data to ensure secure communication and storage. See attached document outlining details about MeetingPlay’s storage and security protocols.
Who is exhibiting at the Career Fair?
Please check out the full exhibitor list - updated weekly.
When is my resume due?
All convention attendees must upload their resume by October 16, 11:59pm PT so that it can be shared with the sponsors and exhibitors who will be setting up interviews to take place during the convention. Upload your current resume to the Career Center and check the box that indicates you will be attending the convention.
What is the process for securing interviews with the exhibitors who are hiring?
The first thing to do is upload your current resume to the Career Center by October 16 and check the box indicating that you will be attending the convention. When the platform opens in mid-October, visit the booths of the employers you're interested in, answer the pre-screening questions and upload your resume (you may use a different resume than the one in the Career Center if you wish to tailor your resume to the employer). You will be scheduled for a 5-minute pre-screening chat. After the pre-screening, you will be notified on the platform if you have been scheduled for an interview. Watch the walk-through of the process >
When will I have access to the virtual event platform, Meeting Play, to set up my booth?
Access and credentials were emailed to the designated Booth Admin (or main contact) on September 30th. The deadline to finalize the virtual booth is October 9th. If you need your credentials, please email firstname.lastname@example.org
What is the deadline to complete my virtual booth?
October 9th is the deadline to upload content and finalize your virtual booth.
When will I be able to preview my booth?
You will be able to preview your booth on October 12th when accessing the Meeting Play platform.
When will training on the Meeting Play platform happen?
Booth admin training was recorded and can be viewed here. This sponsor portal gives access to upload content and update your booth. Your virtual booth should be finalized by October 9th. After this date only minor edits can be made.
Career Fair Admin training will take place on Oct 2, 2020 and recording will be available for viewing. This booth portal gives access to add pre-screen questions, categories, and assign roles to staff who will be working in your virtual booth.
Live Virtual Event Customer Service
Live support during event for students, professionals and sponsors will be available by clicking on the Meeting Concierge within the platform. These are only available during convention hours 10am to 7pm Eastern. We will communicate members of the team who will be available for support on all other questions closer to the event.
- Exhibitor Resources and Assistance Pre-Convention
- How do I register recruiters/staff?
What is the deadline for individual recruiter registration?
October 9, 2020 is the deadline to register all recruiters and personnel that will have a role in the virtual booth. You can assign their roles in the Meeting Play platform and can edit this until October 19th.
How are sponsors listed on the page?
Companies are placed in order of sponsor tier, then alphabetically.
What are the system requirements?
Laptop or Desktop with internet connection, webcam, and microphone. Chrome browser is recommended and VPN must be turned off to allow for camera interactions.
How will my recruiters engage with visitors?
Recruiters will be able to interact through video. If the video is not functioning then chat is available as well. Students and professionals will receive instruction to test equipment prior to the event to ensure their system is working.
Do attendees need to opt-in to view the Career Fair?
Attendees opt-in at login to accept sharing information with exhibiting companies. They may still interact and view the exhibit hall but will not show on sponsor reporting. This setting does not impact Career Fair reporting.
Are exhibitors able to set custom backgrounds for the video chats?
Is it possible to customize an Exhibit Booth?
Booths may be customized with graphics, description, downloads, etc.
How long will content be available?
Content will be accessible to all 2020 SHPE NATIONAL CONVENTION participants during the Virtual Meeting (October 20-31) and for 30 days after the Virtual Meeting. All functionality, except live sponsor showcase hours and scheduled interviews will be available for the 30 days post-show.
Is the Logo Clickable?
Is it possible to use an animated GIF for the virtual exhibit banner?
Is it possible to customize the text box at all? Or is content just wrapped?
Content is text only.
Are exhibitors able to request a pre-show list?
When will reporting be available?
Basic Sponsor Reporting will be available via the sponsor portal throughout the event and post-show. Please Note: Per privacy laws, attendees will only populate on this report if they have opted in to share information with sponsors.